Remote real-time time attendance reporting software

Instant Data T&A was designed to interface with our generic data collection software. Our base software product provides the ability to collect, edit, store and file transfer update any and all data requirements. This software communicates with bar-code, magnetic, and optical scanning devices and provides standard collected data inquiries and printed reports along with SQL data reporting capability

The Time & Attendance Module is a powerful and flexible software product that allows one to quickly match existing company payroll standards and procedures through multiple shift definitions, employee assignments, badge records and absence definition tables. A 100 employee facility would typically require about 1 day to setup, assign and define required data.

The employees would be given a identifying badge and would scan this badge through a reader at reporting time, end of shift, and for unpaid time periods. Lunch time can be automatically deducted from attendance hours without employee reporting activity. This scanned data can be made immediately available for daily attendance reporting.

Attendance hours are rounded to company policy and overtime hours are applied based on company rules. On a daily or weekly bases a supervisor would reviews and approves employee records through a on-line maintenance screen or through available reports. The supervisor can maintained hours of work and can report excused and unexcused absences and extra pay hours. (Vacation, medical, holidays, jury duty etc.) Once approved attendance hours are ready for interface with payroll application or payroll service. The scanning of the employee badge can also be used to allows facility access.

All software products have been designed for quick and simple implementation through step by step menu selections, access to all collected data though standard inquiries reports and SQL structure. and the exporting of collected data to other application or services

Instant Data Systems is a system integrator that specialize in the education, consultation, selection, installation, integration and system support maintenance of data collection equipment and technology. As a integrator, we can provide the exact cost effective solution to meet company requirements and will provide as much of the solution as requested. As author of all software products, we can customize these products where necessary.

Along with Time Attendance and the generic data collection applications, Asset Tracking Door Access Control, Labor Reporting, Inventory Batch Lot Control and Barcode Printing software are available.

The installation process is quick and easy.
1) Import or create badge/employee records. Need number, name and shift assignment minimum.
2) Create payroll shift parameters. (Many shifts can be tailored to match existing payroll policy)
3) Define data fields and transaction codes. Data = Badge, etc.
Transactions are defined as attendance in, attendance out etc. and are assigned associated fields.
A attendance In transaction would require a minimum field badge.
4) Connect to database server or start polling process. Start scanning transactions
5) Collected data can be reviewed and approved.
6) Collected data can be exported to comma delimited, or SQL file or written directly to host.
7) Review or print out reports

Menu below provides maintenance and report screens and printouts. Prompting script
makes system easy to use and provides accurate records.

Automatic attendance time is calculated based on shift parameter tables established to meet
exact company pay policy.

System is ready to start collecting data . Using one of the below methods, the system prompts
operator to scan transaction id. The system then prompts the operator field by field for required data,
verifies scanned or keyboard entered data and writes record to file

As employees report and leave work, report option display active employees
(below)